Area Meeting Coordinator

Area Meeting Coordinator       

Program Administration

Irving or Plano, TX USA

Looking for a bright career?

Are you looking to join an exciting company working in a positive team environment? MetroTex invites you to consider joining our company. We work in a collaborative environment where we support the REALTOR public policy missions of home ownership, private property rights, and ensuring real estate is a part of the generational transfer of wealth.      

Job Description:

SUMMARY:

The Area Meeting Coordinator is responsible for the planning, coordination, and execution of the Association’s budgeted Area Meetings program, which includes regular networking and informational meetings held across approximately 18 locations throughout the Dallas–Fort Worth metroplex. These meetings are designed to foster member engagement, support local networking, and provide timely market insights and industry updates.

DUTIES AND RESPONSIBILITIES:

• Plans, coordinates, and executes the Association’s recurring Area Meetings program across multiple locations in accordance with the approved annual budget and schedule and maintains accurate records of meeting locations, schedules, speakers, and volunteer assignments.
• Serves as the primary staff contact for volunteer Area Meeting Representatives, providing guidance, support, and coordination to ensure successful meetings - works with volunteer representatives to identify meeting locations, confirm dates and times, and coordinate speakers or program topics.
• Coordinates speaker participation, including confirming availability, communicating expectations, and supporting content or topic alignment as needed.
• Attends Area Meetings as assigned to provide staff presence, support speakers, facilitate announcements, and assist with onsite logistics, or coordinates internal staff attendance for Area Meetings when unable to attend personally, ensuring Association representation and consistent messaging.
• Works with the Events team and external venues to confirm meeting space, setup needs, audiovisual requirements, and food or beverage arrangements as applicable.
• Coordinates meeting details and timelines with the Communications team to support promotion through email, website, and other communication channels.
• Prepares meeting materials such as agendas, sign-in sheets, announcements, and speaker information; ensures materials are distributed and available as needed.
• Tracks attendance, participation trends, and meeting feedback to support program evaluation and continuous improvement.
• Supports consistency across Area Meetings while allowing flexibility to reflect local market interests and needs.
• Performs other related duties as assigned by the Events Manager or Events Senior Manager.

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities.

QUALIFICATIONS:

• High school diploma or equivalent required; associate degree or higher preferred.
• 2–4 years of experience in event coordination, member engagement, volunteer coordination, association operations, or a related field.
• Experience working with volunteer leaders or committees preferred.
• Proficiency in Microsoft Office Suite and event management software.

• Strong organizational and coordination skills with the ability to manage multiple meetings across different locations.
• Must be able to legally work in the United States without sponsorship.

OTHER SKILLS REQUIRED:

• Strong interpersonal and relationship-building skills, particularly when working with volunteers.
•  Excellent written and verbal communication skills.
•  Ability to manage multiple deadlines and logistical details simultaneously.
•  Customer-service mindset with a focus on member experience and engagement.
•  Ability to work independently while collaborating effectively with cross-functional teams.
•  Willingness and ability to travel locally and work occasional early morning to attend Area Meetings.

COMPETENCIES:

• Customer Service – Responds to requests for service or assistance, works well with customers, promotes a positive image of the company, strives to solve issues related by customers, meets commitments.
• Organizational Skills - Prioritizes and plans efficiently, information organized and accessible, maintains         efficient work space, manages time well.
• Teamwork – Accountable to team, works to meet established deliverables, appreciates view of team members, respectful.  
• Problem Solving – Strives to understand contributing factors, works to resolve complex situations timely, uses reason when dealing with emotional topics.
• Adaptability – Adapts to change, open to new ideas and responsibilities, able to deal with frequent change, delays or unexpected events.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Frequently required to stand
• Frequently required to walk
• Frequently required to sit
• Frequently required to utilize hand and finger dexterity
• Occasionally required to climb, balance, bend, stoop, kneel, or crawl
• Occasionally required to lift/push/carry items up to 20 pounds
• Continually required to talk or hear
• While performing the duties of this job, the noise level in the work environment is usually moderate.
• Specific vision abilities required by this job include: Close vision; Distance vision; Color vision; Peripheral vision; Depth perception and ability to adjust focus