Administrative Assistant II for Public & Community Health

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Provide daily support for the Department Chair, Faculty, and students in day-to-day activities and with requests, as needed.

• Assist the Department Chair with oversight of department spending as it relates to ordering supplies and materials.

• Prepare purchase requests for laboratory equipment and supplies, with detailed accuracy to ensure proper guidelines are followed.

• Coordinate department events, prepare reports and manage databases (electronic storage and paper filing systems) concerning the department, programs, and personnel files.

• Assist with coordinating meetings for the department, as needed, and accurately recording and distributing meeting minutes.

• Assist with coordinating and staffing department-related events and projects, as well as events and projects for the School of Health Sciences.

• Manage files for employees, services, and degree programs.

• Oversee College for a Weekend and Experience LU, working with the department chair, program directors, and faculty.

• Coordinate professional development and business travel arrangements for the Department Chair and faculty.

• Assist the Department Chair and Program Directors as hiring liaison for faculty, teaching fellows, and graduate student assistants.

• Act as hiring liaison for student workers and manage their departmental onboarding, training, and overall performance.

• Coordinate prospective student visits with faculty.

• Aid visitors and outside contacts via email, phone, and face-to-face communication.

• Assist with all other duties as assigned by the Department Chair.

SUPERVISORY RESPONSIBILITIES

Responsible for assisting the department chair and faculty with supervising student worker onboarding and assigning tasks for student worker office assistants. Responsible for overseeing student worker time.

QUALIFICATIONS AND CREDENTIALS

Minimum Qualifications:

• BS, BA, or AA degree

• Previous administrative assistant or office management experience in higher education or corporate environment.

• Proficient using Microsoft Office Suite (Word, PowerPoint, Excel, Teams), Outlook, and Windows Operating System.

• Experience supporting a large team while balancing multiple requests and competing priorities.

• Excellent customer service with strong written and verbal communication skills.

• Strong attention to detail and highly organized, with the ability to quickly understand the big picture.

Preferred Qualifications:

• BS, BA, or AA degree in Office Management, Project Management, Communications, or related field preferred, with 1 – 2 years of relevant work experience.

• Prior experience in an administrative assistant role at Liberty University and comfortable using BuyLU and Infor.

• Demonstrate competency with Banner.

• Experience using blackboard and canvas, is a plus but not required.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

Candidate must be articulate and professional in all verbal and written communication. Must possess the ability to interact courteously and kindly with others. Must be comfortable answering phones, calling vendors, asking questions, and assisting with the coordination of events. The ideal candidate will have good problem-solving skills with the ability to think critically.

WORKING CONDITIONS

Work Environment

No unusual environmental conditions. The candidate works in an office setting.

Time Type

Location

Pay Range

Compensation is determined based on factors such as qualifications, experience, education, skills, and certifications, along with University needs and external market conditions. Market benchmarks may be used, as appropriate, in combination with internal equity to ensure pay is fair and aligned with the broader compensation structure.

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance.

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.

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